Improve your next team meeting

Get the most out of your meetings. Save everyone's time. Follow these 3 easy steps. Let’s go!

Step 1. Choose an upcoming meeting you want to improve and fill in the blanks:

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Step 2. Go through the list of an effective team meeting.

Check off all items you know you’ll achieve.

Before the team meeting

During the team meeting, I’ll make sure that:

After the team meeting, I’ll make sure that:

Step 3. Now send this information to participants.

The attendees will be aware of your intentions and guidelines. The social pressure will make sure you’ll stick to your commitment.

Use the checkboxes to evaluate meeting usefulness.

0 of 29 conditions are met

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Need more advice?

Download the checklist and print it to have it always on hand.

Go to weekdone.com/teammeeting to find better ways for team collaboration.

If you have any comments or feature requests for this checklist, you can write to us at meeting@teammeetingchecklist.com

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References:

  1. Meeting Analysis - Findings from Research and Practice by Nicholas C. Romano, Jr. and Jay F. Nunamaker, Jr. 2001 [http://www.okstate.edu/ceat/msetm/courses/etm5221/Week%201%20Challenges/Meeting%20Analysis%20Findings%20from%20Research%20and%20Practice.pdf]
  2. Perceived Meeting Effectiveness: The Role of Design Characteristics by Desmond J. Leach, Steven G. Rogelberg, Peter B. Warr, Jennifer L. Burnfield, 2009. [http://link.springer.com/article/10.1007%2Fs10869-009-9092-6]
  3. Learning Today Leading Tomorrow - Developing Leadership Potential, 2005 [http://www.itcarlow.ie/public/userfiles/files/Effective%20meetings%20.pdf]
  4. Holden Leadership Center - Running Effective Meetings [http://leadership.uoregon.edu/resources/exercises_tips/skills/running_effective_meetings]
  5. MeetingKing - Checklist for Productive and Effective Meetings [http://meetingking.com/checklist-for-effective-and-productive-meetings/]
  6. Community Tool Box - Conducting Effective Meetings [http://ctb.ku.edu/en/table-of-contents/leadership/group-facilitation/main]
  7. Meetings Matter: Effects of Team Meetings on Team and Organizational Success by Simone Kauffeld and Nale Lehmann-Willenbrock 2012 [http://sgr.sagepub.com/content/43/2/130.abstract]
  8. “How to Make Meetings Work,” by Michael Doyle and David Straus